Privacy Policy

Effective Date: September 26, 2025
Clear Copy Systems is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your information when you visit our website or interact with our services.

1. Information We Collect

We may collect the following types of information:

A. Information You Provide to Us

Name, email address, phone number, and company information when you fill out a contact form, request a quote, or sign up for an audit.
Any additional details you voluntarily provide in forms or communications.

B. Information Automatically Collected

When you visit our website, we may automatically collect:

IP address and browser type
Pages visited and time spent on site
Referral sources
Device and usage information

We may use cookies and similar tracking technologies to improve your experience. You can control cookie settings through your browser preferences.

2. How We Use Your Information

We use your information to:

Respond to your inquiries and provide services you request
Schedule and conduct copier audits
Send relevant marketing or follow-up communications (if you opt in)
Improve website performance and user experience
Detect and prevent fraudulent or malicious activity

We do not sell or rent your personal information to third parties.

3. How We Share Your Information

We may share your information with:

Trusted service providers and partners who assist with operations (e.g., scheduling tools, analytics, CRM, email services)
Legal or regulatory authorities, if required by law

All service providers are obligated to protect your information and use it only for the purposes we specify.

4. Data Security

We take reasonable precautions to protect your data using industry-standard security measures. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

5. Your Choices and Rights

You can:

Opt out of marketing emails at any time via the unsubscribe link
Request access to or deletion of your personal data
Disable cookies in your browser settings

To make a request, email us at greg@clearcopysystems.com

6. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies before providing any personal information.

7. Children’s Privacy

Our website is intended for business use only and is not directed at children under 13. We do not knowingly collect personal information from children.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

9. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at: greg@clearcopysystems.com